IMA Privacy and Anti-Spamming Policy

Last Updated: Sept 2014

IMA^® (Institute of Management Accountants) wants you to know how we address privacy issues. IMA provides the privacy and anti-spamming policy below (the “Privacy Policy”) to explain how your personal information will be treated by IMA.

Your furnishing of your Personal Information, whether through the IMA website (the “Site”) or through any other means, constitutes your acceptance of the Privacy Policy, as it may be amended from time to time.

IMA reserves the right to amend this Privacy Policy at any time. Please check the Site frequently to see changes.

Collection of Personal Information from Members and Applicants

IMA may collect “Personal Information” provided by an applicant or member in application forms, membership renewal forms, registration forms, and surveys (including but not limited to, name, preferred and secondary address, e-mail, phone numbers, employer, and other personal profile data).

Collection of Personal Information from Site Users

IMA may collect and/or track Personal Information and Non-Personal Information from site users.
IMA may collect and/or track Personal Information that is personally identifiable information, such as:

1. The e-mail addresses of visitors that communicate with IMA or the Site via e-mail and


2. Information knowingly provided by the visitor in online forms, registration forms, and surveys (including name, address, e-mail and other personal profile data).

IMA may collect and/or track Non-Personal Information (i.e., information of an anonymous nature), such as:

1. The home server domain names, Internet Protocol (IP) addresses, e-mail addresses, type of computer, and type and/or version of Web browser and/or operating system of visitors to the Site and


2. Aggregate information regarding page views.

IMA may place Internet cookies on visitors’ hard drives and collect cookies on our website. IMA uses Internet cookies to capture information about page visits, including data about the visitor’s name, password, user-name, screen preferences, the pages of a site viewed by the visitor, and the advertisements viewed or clicked by the visitor. IMA uses this information to deliver the most effective content to our visitors. Information from the cookies is used to gauge page popularity, analyze traffic patterns on the Site, and guide development of other improvements to the Site. IMA does not require that you accept cookies, but some functionality on the Site, our product or service check-out process, and products and services may be disabled if you decline to accept cookies. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it. You may also change your cookie settings through preferences options in our products and/or services, where applicable.

IMA uses analytics data and the DoubleClick cookie to serve ads based on a user’s prior visits to the Site. Site visitors may opt out of the DoubleClick cookie by visiting the Google advertising opt-out page, or they may opt out of Google Analytics by visiting the Google Analytics opt-out page.

Google has additional information available about its Remarketing Privacy Guidelines, Policies, and Restrictions.

When a visitor performs a search within the Site, IMA may record information identifying the visitor or linking the visitor to the search performed. IMA may also record limited information associated with every search request made by the visitor and use that information to, among other things, solve technical problems with the service and to calculate overall usage statistics.

Use of Personal Information Collected

IMA may use Personal Information in a number of ways, such as:

• If you are an IMA officer, member of the Board of Directors, or a member of a committee, IMA may place your preferred contact information on its Web pages/Internet sites and publish such information in other forms as it considers appropriate to allow IMA members to correspond with you regarding IMA matters.


• Sharing the Personal Information with councils so that the councils may place your preferred contact information on their Web pages/Internet sites and publish such information in other forms as they consider appropriate to allow IMA members to correspond with you regarding IMA matters.


• Sharing the Personal Information with chapters so that the chapters may place your preferred contact information on their Web pages/Internet sites and publish such information in other forms as they consider appropriate to allow IMA members to correspond with you regarding IMA matters.

If you are an IMA council officer, member of the Board of Directors, or a member of a committee:

• IMA may place your preferred contact information on its Web pages/Internet sites and publish such information in other forms as it considers appropriate to allow IMA members to correspond with you regarding IMA matters.


• Your council may place your preferred contact information on its Web pages/Internet sites and publish such information in other forms as it considers appropriate to allow IMA members to correspond with you regarding council matters.


• Chapters within your council may place your preferred contact information on their Web pages/Internet sites and publish such information in other forms as they consider appropriate to allow IMA members to correspond with you regarding IMA matters.

If you are an IMA chapter member:

• The chapter may place your preferred contact information in its Annual Roster to facilitate networking among chapter members, PROVIDED THAT


1. Such information is distributed only to members;


2. Is not published in a public area of the chapter’s Internet site; and


3. Any publication clearly indicates:
   RESTRICTION ON USE:THIS CONTACT INFORMATION IS PROVIDED SOLELY TO ENCOURAGE NETWORKING AND COLLABORATION AMONG IMA MEMBERS. USING, OR ALLOWING OTHERS TO USE, THIS CONTACT INFORMATION FOR ANY OTHER PURPOSE OR SOLICITATION IS STRICTLY PROHIBITED. ANY MEMBER WHO FAILS TO COMPLY WITH THIS RESTRICTION MAY BE SUBJECT TO HAVING HIS/HER MEMBERSHIP PRIVILEGES REVOKED.


• Maintain a database of your Personal Information (excluding your Social Security Number and birth year) in order to facilitate chapter operations, programming, and planning, PROVIDED THAT the chapter exercises reasonable controls over this data to assure that it is not used for any other purposes.

IMA may also use your Personal Information as follows:

• To communicate with you about your account or to communicate information about IMA (including the Site). We will also occasionally send important notices or information.
• To provide you with goods, services, or information you have requested from IMA (including your use of the Site). IMA may from time to time use your personal data to contact you about changes, enhancements, or other similar notices related to IMA goods or services.


• To build higher-quality, more useful services, such as by analyzing demographic or usage trends and by measuring demographics and interests regarding specific areas of IMA (including the Site).


• To provide you with prompt and effective customer service.


• To support the operation of IMA (including the Site), such as account maintenance and record-keeping, troubleshooting problems, resolving disputes, and enforcing our Terms and Conditions.


• To inform you of IMA activities, such as meetings, conferences, seminars, and other educational offerings.


• To inform you about services and programs related to IMA and/or offered by contracted Business Partners.


• To conduct member surveys requested by IMA’s Board of Directors, committees, councils, or chapters.


• To conduct surveys on behalf of individual members performing scholarly research.


• To protect or defend a legal interest if IMA has reasonable grounds to believe that the personal data would be useful when investigating a contravention of federal, state, local, provincial or foreign law.

Disclosure of Personal Information Collected

IMA will not sell a member’s Personal Information to anyone. IMA may disclose Personal Information about you to third parties as follows:

• Upon your request or authorization.


• To local chapters and regional councils to facilitate their operations and educational programs (as set forth in Paragraph 3, above).


• To facilitate a transaction or communication with a third party that you have initiated. For example, when you e-mail an organization with which you may be interested.


• To certain Alliance Partners for campaigns that are consistent with IMA’s purposes and the purposes of the Alliance Partnership and have probable benefit or interest to members. (For example, IMA may share names and phone numbers for selected members for calling campaign to increase participation in the MBNA credit card program.) In such cases, the information shared will be limited to name and phone number, will be for a single campaign, and will exclude any member living in a location where such sharing of Personal Information is prohibited, unless the member has opted-in to such information sharing as required by local laws.


• To certain Alliance Partners for campaigns that are consistent with IMA’s purposes and the purposes of the Alliance Partnership and have probable benefit or interest to members. (For example, IMA may share names and addresses for selected members for a direct mail campaign to increase participation in the life insurance program.) In such cases, the information shared will be limited to names and addresses, will be for a single campaign, and will exclude any member living in a location where such sharing of Personal Information is prohibited, unless member has opted-in to such information sharing as required by local laws.


• IMA may, from time to time, rent member names and addresses for use by third parties. The intended use must be consistent with IMA’s purposes and have probable benefit or interest to members. (For example, IMA may rent a portion of its mailing list for promotion of a seminar directed at management accountants.) In such cases, the rental will be for a one-time use, the list will be released only to an approved fulfillment house for the party renting the list, names and addresses will not be released to the party renting the list, the number and selection criteria will be approved by IMA, and will exclude any member living in a location where such sharing of Personal Information is prohibited, unless the member has opted-in to such information sharing as required by local laws.


• To IMA’s agents and advisors (such as our accountants or attorneys). We only disclose the Personal Information necessary for them to provide their services to you or to us and only under strict confidentiality restrictions.


• As IMA believes necessary to: (a) comply with law (including court and government orders and civil subpoenas); (b) enforce or apply IMA’s Terms and Conditions and other agreements; or (c) protect the rights, property, or safety of IMA, our users, or others.


• In connection with an IMA corporate re-organization, merger, or amalgamation with another entity or a sale of all or a substantial portion of IMA’s assets provided that the Personal Information disclosed continues to be used for the purposes permitted by this Privacy Policy by the entity acquiring the information.


• If you partake (or we reasonably suspect that you are partaking) in any illegal or potentially illegal activity. We may disclose Personal Information even without a subpoena, warrant, or other court order to the extent we feel is necessary to inform and cooperate with law enforcement agencies or other appropriate authorities.


• In aggregated form (i.e., information about multiple individuals collectively without identifying any individual), such as the total number of visitors to a particular section in a given week or the number of certified members in a region.

IMA shall only share information in countries where an opt-in election is required and if members in such countries have opted-in to such information sharing as required by local laws.

Collection of Personal Data from Children

To the extent that IMA is able to determine the age of users by their submissions to, or communications with, IMA, IMA will not knowingly:

1. Collect or post information from individuals under eighteen (18) years of age (“Children” or “Child”) without their parent’s or guardian’s consent or


2. Provide any personally identifying information collected from Children, regardless of its source, to any third party for any purpose whatsoever.

Security Measures

The security of a member’s Personal Information is important to us. IMA takes technical, contractual, administrative, and physical security steps to protect Personal Information that you provide to us. IMA instructs its employees with access to your Personal Information that it be used only in adherence with the principles set forth in this Privacy Policy and applicable laws. IMA has implemented numerous security features to prevent the unauthorized release of or access to Personal Information. In particular, when a visitor provides credit card information through the Site, IMA offers the visitor the ability to use a secure server. The secure server encrypts all information a visitor inputs before it is sent to IMA and is also used to store Personal Information securely.

Third-Party Web Sites

The Site may contain links to other Internet websites. Unless we explicitly state otherwise, we have no control over these third-party sites and their privacy practices, and this Privacy Policy applies only to information you supply (or that we collect) in connection with use of the Site. You should review third-party privacy policies in connection with visiting the Site.

Opt-Out Right

Members may opt-out of having their Personal Information collected by IMA, used by IMA for secondary purposes, or used by IMA to send any correspondence to the member, by contacting IMA as indicated below.

Opt-In Requirements

In some countries, members must opt-in before their Personal Information can be shared with third parties. In certain circumstances, IMA will require that members opt-in before they can participate in certain activities.

Access to and Ability to Correct Personal Data

Upon request via postal mail, e-mail, or telephone (during regular business hours), IMA will provide members a summary of any personally identifiable information retained by IMA regarding the member. A member may modify, correct, change, or update personally identifiable information that IMA has collected by contacting IMA as indicated below.

IMA’s Right to Change Privacy Policy

IMA may change the content of its Site and Privacy Policy at any time. Please revisit our Privacy Policy from time to time to be sure you are familiar with our current policy.

Unsubscribing to IMA E-mails

If you decide at any time that you do not want to receive any e-mail materials to which you have subscribed, you may choose to unsubscribe to these e-mails by following the instructions at the bottom of the e-mail material.

Contact Information

If you have any questions regarding this privacy policy or you would like to review, change, and/or remove your personal information, you may contact us at:

IMA (Institute of Management Accountants)
10 Paragon Drive
Montvale, NJ 07853
Phone: (800) 638-4427
E-mail: ima@imanet.org